POLICIES

CODE OF CONDUCT

The organisers are committed to making this meeting productive and enjoyable for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We will not tolerate harassment of participants in any form.

Please follow these guidelines:

  • Behave professionally. Harassment and sexist, racist, or exclusionary comments or jokes are not appropriate. Harassment includes sustained disruption of talks or other events, inappropriate physical contact, sexual attention or innuendo, deliberate intimidation, stalking, and photography or recording of an individual without consent. It also includes offensive comments related to gender, sexual orientation, disability, physical appearance, body size, race or religion.

  • All communication should be appropriate for a professional audience including people of many different backgrounds. Sexual language and imagery is not appropriate.

  • Be kind to others. Do not insult or put down other attendees.

Participants asked to stop any inappropriate behaviour are expected to comply immediately. Attendees violating these rules may be asked to leave the event at the sole discretion of the organisers without a refund of any charge.

Any participant who wishes to report a violation of this policy is asked to speak, in confidence, to Marlee Patoka (Event Organiser).

This code of conduct is based on the “London Code of Conduct“, as originally designed for the conference “Accurate Astrophysics. Correct Cosmology”, held in London in July 2015.

DIVERSITY AND GENDER EQUITY POLICY

It is the formal policy of the Hunter Meeting to have a balance of gender, age, career stage and geography in the composition of:

  1. The Hunter Committee

  2. Convenors of the meeting

  3. The Chairs of the sessions

  4. The national speakers invited by the Chairs and also selected from Abstracts The international speakers are selected with a view to gender balance (but not age or geographical balance).

Promotional material for the Hunter Meeting reflects the gender balance of the event.

SOCIAL MEDIA GUIDELINES

Do:

  • Blog or tweet about what you are hearing and learning at the Hunter Meeting, but refrain from sharing when the speaker explicitly requests you do so.

  • Talks are tweetable and shareable by default, unless speakers request otherwise.

  • Converse and network with other attendees before, during, and after the conference.

  • Provide feedback to the Hunter Meeting Committee – we encourage attendees to post/discuss topics of interest and ideas for future annual meetings.

Don’t:

  • The use of photographic, video, or other type of recording devices is prohibited in all oral and poster sessions at the Hunter Meeting. Therefore, it is also prohibited to post photos/images or video recordings from these sessions on any type of online site, including social media platforms, blogs, personal Web pages, etc.

  • Capture, transmit, or re-distribute data presented at the Hunter Meeting – this may preclude subsequent publication of the data in a scientific journal. Please be respectful of journal embargo policies and do not jeopardize the work of your colleagues!